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Accounts Receivable Specialist & Purchasing Assistant

Posted: 08/08/2025
Purchasing

POSITION SUMMARY:
The Accounts Receivable Specialist & Purchasing Assistant is responsible for overseeing the daily administrative operations of the Finance Department at Northern Kane Educational Corporation (NKEC). This role includes managing purchasing and receiving processes, and supporting the Executive Director of Finance in financial and administrative tasks. The Accounts Receivable Specialist & Purchasing Assistant will be organized, detail-oriented, and possess strong communication and technical skills.

LINK TO APPLY: https://www.applitrack.com/clcs/onlineapp/default.aspx?Category=Secretarial%2fClerical

QUALIFICATIONS:

  • Bachelor’s degree in Business Administration, Finance, or a related field preferred.
  • Minimum of 5 years of experience in office management, finance, or purchasing, preferably in an educational setting.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and financial management software.
  • High level of professionalism, integrity, and discretion in handling confidential information.
  • Strong interpersonal skills and the ability to build positive relationships with staff, vendors, and stakeholders.
  • Familiarity with school operations and administrative procedures preferred.
REPORTS TO: Executive Director of Finance

ESSENTIAL FUNCTIONS:

Purchasing and Receiving
  • Manage the purchasing process, including the preparation and processing of purchase orders.
  • Coordinate with vendors to ensure the timely delivery of goods and services.
  • Verify receipt of goods and services against purchase orders and invoices.
  • Maintain accurate records of purchases and supplies.
  • Conduct regular inventory audits to ensure adequate stock levels and cost-efficiency.
Accounts Receivable:
  • Manage billing and collections processes.
  • Manage daily receipts and deposits.
  • Reconcile accounts and resolve discrepancies.
  • Maintain financial records and documentation for auditing purposes.
Communication
  • Draft and edit correspondence, reports, and other communications on behalf of the Finance Department.
  • Coordinate communication between the Finance Department, other school departments, vendors, and external stakeholders.
Data Management
  • Maintain accurate and up-to-date financial records using NKEC’s information management systems.
  • Ensure data integrity and security in all financial transactions and records.
  • Generate reports and data analysis to support senior management.

Other duties as assigned by the Director of Finance
 
ENVIRONMENTAL CONDITIONS:
  • Office-based with regular interaction throughout the school.
PHYSICAL CONTEXT OF THE JOB: 
  • Regular travel within the school building and occasional off-site meetings.
TERMS OF EMPLOYMENT:
  • Full-time position.
  • $17-$23/hour. Benefits commensurate with experience and locally competitive.
DISCLAIMER:
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements, or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.


 

Accounts Receivable Specialist & Purchasing Assistant
Northern Kane Educational Corp.